Plan Your Event

Interested in hosting a camp, conference, or event on campus? Your Conference & Event Services Coordinator will guide you through an individual planning process to ensure your event runs smoothly. They will follow up regarding next steps, provide a quote for your review and approval, and begin the contracting process.

Timeline

Task	Deadline
Client submits Reservation Request to CES. This confirms your interest in hosting an event on campus with us.	Initiates the contracting process
Client reviews CES quote and approves or recommends changes	Within 14 days of receipt of quote, contract prep follows
Client returns (1) signature page of contract, (2) certificate of liability insurance, and (3) deposit	Within 30 days of receipt of contract
Client provides on-site contact information (email and phone) and schedule of activities to CES Coordinator	30 days or more prior to arrival
Final service guarantees due as applicable: Housing Roster: Business Operations Supervisor Dining Number Guarantee: Meal Plan Office Gopher Gold: Conference & Event Services Parking: Conference & Event Services	By 8:00 am, 14 days or more prior to arrival
Client reviews billing for any errors and confirms with CES	Within 14 days of receipt of statement of account
Client remits final payment upon receipt of invoice	By deadline provided on final invoice