Goldy mascot posing next to Goldy statue

Plan Your Event

Interested in hosting a camp, conference, or event on campus? Your Conference & Event Services Coordinator will guide you through an individual planning process to ensure your event runs smoothly.  They will follow up regarding next steps, provide a quote for your review and approval, and begin the contracting process. 


Client submits Reservation Request to CES. This confirms your interest in hosting an event on campus with us.Initiates the contracting process
Client reviews CES quote and approves or recommends changesWithin 14 days of receipt of quote, contract prep follows
Client returns (1) signature page of contract, (2) certificate of liability insurance,  and (3) deposit Within 30 days of receipt of contract
Client provides on-site contact information (email and phone) and schedule of activities to CES Coordinator30 days or more prior to arrival

Final service guarantees due as applicable:

  • Housing Roster: Business Operations Supervisor
  • Dining Number Guarantee: Meal Plan Office
  • Gopher Gold: Conference & Event Services
  • Parking: Conference & Event Services
By 8:00 am, 14 days or more prior to arrival
Client reviews billing for any errors and confirms with CESWithin 14 days of receipt of statement of account
Client remits final payment upon receipt of invoiceBy deadline provided on final invoice