Plan Your Event

Interested in hosting a camp, conference, or event on campus? Your Conference & Event Services coordinator will guide you through an individual planning process to ensure your event runs smoothly.

CES reviews contracts and rates annually. Once they are finalized, the following process begins:

CES Intern confirms Reservation Form receipt
CES Coordinator follows up with client to share next steps
CES prepares an event quote for client review and approval
Once the quote is approved, CES finalizes reservation details and prepares contract
Client reviews and signed contract
CES sends a welcome letter 30 days prior to arrival with an overview of services
CES provides a statement of account to client within 14 days of departure date
University of Minnesota accounts receivable provides client a final invoice for payment

Timeline

Task	Deadline
Client submits Reservation Request to CES	Initiates the contracting process
Client reviews CES quote and approves or recommends changes	Within 14 days of receipt of quote, contract prep follows
Client returns (1) signature page of contract, (2) certificate of liability insurance, (3) deposit, and (4) non-profit documentation	Within 30 days of receipt of contract
Client provides on-site contact information (email and phone) and schedule of activities to CES Coordinator	30 days or more prior to arrival
Final service guarantees due as applicable: Housing: Business Operations Supervisor Dining: Meal Plan Office Gopher Gold: Conference & Event Services Parking: Conference & Event Services	By 8:00 am, 14 days or more prior to arrival
Client reviews billing for any errors and confirms with CES	Within 14 days of receipt of statement of account
Client remits final payment upon receipt of invoice	By deadline provided on final invoice